EXPO RULES & REGULATIONS
EXPO STAND/SPACE BOOKING FORM
Exhibitors are kindly requested to email Expo Stand/Space Booking Form to email@example.com (downloadable from IAOM-MEA website).
FOR PARTICIPATION AND BADGE COLLECTION
Upon receiving confirmation of stand number, it is mandatory all exhibitors should register online to collect their exhibitor/participant badge upon arrival from the registration desk on 10th October 2021 at Dubai World Trade Centre.
FACE MASK &
Exhibitors and their staff MUST properly wear face mask all the time. Social distancing of at least 1.5 meters should be maintained at the expo hall.
As per the UAE COVID 19 Protocol more than 2 people at a time in the expo booth is forbidden.
It is tradition of IAOM-MEA that we consider exhibitors on First Come First Serve Basis which entitles the main sponsors of the event to obtain the booths at the prime locations of expo hall. The priority for corner stands and the stands around the coffee stations/lunch area will be given to sponsors and exhibitors who hires more than 9/18 sqm space.
COMPLIMENTARY REGISTRATION POLICY
2 (Two) Complimentary entries for 9m2 expo stand and 1 (One) complimentary entry for each additional space of 9m2 hired.
EXPO FLOOR PLAN
The expo floor plan is available online for selection of your desired stand which is subject to availability. IAOM-MEA reserves the right to modify the floor-plan as necessary to meet the needs of exhibitors on exceptional cases and if demand for expo stands increases.
It is understood between the IAOM-MEA and the exhibitor that the space contract must be cancelled in writing on or before August 31st, 2021. 100% Cancellation fee will be levied if any cancellation request received after September 1st, 2021.
EXPO STAND SETUP
EXHIBITORS WILL BE ALLOWED TO ACCESS THE EXPO HALL TO SET UP THEIR EXPO STANDS FROM 12:00 Hrs TO 18:00 ON THE 10th October 2021.
Exhibitors are requested to be ready at 8:00AM on 11th October 2021 for final inspection prior official opening of the Conference and Expo.
IAOM-MEA organizers/DWTC should not be held responsible for any damage(s)/liabilities caused by third party contractor contracted by exhibitors and will be at their own risk/cost.
FLOOR WEIGHT TOLERANCE
5 TONs (Max.) per 9sqm stand
Machines weighing more than 3 tons MUST be placed on spread plates.
Custom made stand/booth height should NOT exceed more than 4mtrs max.
DISMANTLING of BOOTHS
Dismantling of expo stands and removal of exhibit materials/ equipment is permitted from 4:00pm onwards on 12th October 2021.
RE-EXPORT and REMOVAL of EXHIBITS
The exhibitor should hand over all expo materials for re-export to IAOM-MEA’s official freight forwarding company/ representative onsite by 2pm on October 12th, 2021.
Exhibitors shall insure their own exhibits (machineries/equipment) and display materials etc. Exhibitors should obtain Public Liability Insurance combined single limit or bodily injury, accident and property damage combined per incident.
Smoking is strictly prohibited in the Sheikh Rashid Hall and within the Dubai World Trade Center (DWTC).
Exhibitors must confine their activities to their contracted space. Exhibitors will not be permitted to use strolling entertainment or to distribute samples or souvenirs except from their own booth. Exhibitors using music in their booth either live or mechanical must provide IAOM-MEA with a copy of Exhibitor’s licensing agreement. Further, should Exhibitor play music, Exhibitor agrees to indemnify and hold IAOM-MEA harmless from any action brought against IAOM-MEA by U.A.E licensing authority for playing of such music. Exhibitors must comply with all safety provisions as required by the expo hall facility and Dubai fire brigade.
IT IS FORBIDDEN TO DISTRIBUTE OR PLACE PROMOTIONAL LEAFLETS/PRODUCT BROCHURES, PROMOTIONAL MATERIALS IN OTHER BOOTHS/TABLES LOCATED AROUND THE CONFERENCE AND EXPO AREAS, CORRIDORS AND COFFEE STATIONS ETC. **
IAOM-MEA Expo registration badge must be worn by all participants entering the Expo. The admission to the expo hall is restricted only to the conference and expo participants. The expo hall is guarded 24hours. During the expo hours the security guards at the expo entrances will be monitoring participant’s badges. The exhibitors will be allowed to access the expo area only from 8:00 am to 4pm and entry after closure of expo will be strictly prohibited.
LOSS, DAMAGE AND INJURY
IAOM-MEA organizers are not responsible for any injury, loss or damage that may occur to the Exhibitor’s employees or property from any cause whatsoever. IAOM-MEA is not liable for any injury, loss or damage which may be sustained by any person who may be on the premises leased or rented to the Exhibitor or watching, observing or participating in any demonstration or exhibit of Exhibitors. If IAOM-MEA should be held liable for Exhibitor’s action or failure to act in any matter whatsoever, the Exhibitor shall reimburse IAOM-MEA for all expenses incurred including legal fees and hold IAOM-MEA harmless from any resulting liability.
The exhibitor assumes the risk of all damage, loss costs and expenses and agrees to indemnify and hold blameless the International Association of Operative Millers, its officers, directors, agents and employees from and against any and all liability, damage, loss costs, attorney fees and expenses, which may be sustained by it, its officers, directors, agents or employees on account of any claim, suit or action made or brought against the International Association of Operative Millers its officers, agents or employees for the death of or injury to persons or destruction of property involving exhibitor sustained in connection with the leasing of exhibit space at the International Association of Operative Millers Annual Conference & Expo.